Network of Victim Assistance (NOVA)

NOVA (Network of Victim Assistance) is a comprehensive victim services organization in Bucks County. With a 50+-year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success, serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training.

POSITION SUMMARY

Assist the Director of Development by completing all database and administrative tasks for the department, while assisting with the completion of all private grants for the organization. Responsible for gift entry, generation of acknowledgement letters, pledge reminders, calendar, and data reporting duties for the department. They will ensure accuracy and timeliness in their role, while developing new processes, systems, and procedures to advance the departments success. In addition, they will administer all private grants assigned to the department, by maintaining a grants calendar, and searching for new grants, while ensuring timely completion. When suitable, they will collaborate with each submission. This role provides an excellent opportunity to intertwine gift reporting with grant writing with terrific opportunity for growth within the organization.

ESSENTIAL FUNCTIONS

Database Administration and Management

• Manages all aspects of the database, including posting/acknowledging gifts, updating records, updating actions, generating reports, analyzing data, working with database vendors, implementing all import/export projects, and coordinating all data cleansing projects.
• Controls and maintains code tables, including managing appeals, funds, campaigns, and any other system coding.
• Collaborates with the Director of Development to design and implement campaigns and appeals based on data analysis. Develops and maintains queries/exports for direct appeals, email campaigns, publications, events, and ad hoc projects.
• Tracks and reports to the Director of Development on fundraising progress and donor trends.

Grants Management

• Organizes and monitors the annual calendar of grant proposal submissions and reports.
• Responsible for keeping relevant staff informed of pending deadlines and proposal/reporting needs to ensure timely preparation and submission of grants and reports.
• Ensures that the supporting materials for grants are kept up to date in the grants folder and assists in compiling these materials to ensure the timely submission of grant proposals.
• Assists with searching for grants using various tools and online portals.
• Works alongside the Director of Development to complete grant submissions.

General Development Support

• Performs general administrative duties, including processing gifts, preparing receipts and letters of acknowledgment, and maintaining current and accurate donor files.
• Assists in the coordination of general donor relations activities and mailings. Provide day-to-day administrative support for the Director of Development.
• Responds to donor and potential donor inquiries as required.
• Assist, as needed, in special event planning and execution as part of the Development team.

COMPETENCIES

• Ability to engage in trauma-informed practices
• Ability to work in a confidential setting and adhere to NOVA’s confidentiality practices
• Ability to work independently on multiple tasks and manage your own time efficiently with limited supervision.
• Conduct all relationships with honesty and integrity
• Effectively work independently and within a team
• Ability to adapt to changing work environments, evolving work priorities, and the needs of the organization
• Good strategic/critical thinker; ability to organize and prioritize work
• Creativity, flexibility, and a wonderful sense of humor.
• Excellent written and verbal communicator.

EDUCATION/EXPERIENCE/QUALIFICATIONS/SKILLS

• Bachelor’s degree or the equivalent of training, education, and/or experience.
• A minimum of three years of experience managing a donor database is required.
• Raiser’s Edge experience is preferred.
• Passion for NOVA
• High attention to detail and administrative excellence.
• Knowledge of Grant Databases and philanthropic landscape preferred.
• Ability to communicate with diverse groups including staff, community professionals, volunteers, Board members, funders, and donors.
• NOVA may require employees to participate in drug testing
• Proficiency with Office 365

LICENSES/CERTIFICATIONS

• Must meet all required background checks (criminal, FBI, child abuse) at hire and every five years after that
• Must provide proof of a valid driver's license
• Must provide proof of valid car insurance with a minimum liability coverage of $100,000/$300,000 upon hire and biannually after that

NOVA is an AA/EOE. The compensation package includes the following components:

· Competitive Annual Salary

• Medical & Dental (1st day of the month following hire; Employee premiums paid in full by NOVA)
• Short-term & long-term disability (After 90-days of employment; Premiums paid in full by NOVA)
• Life insurance policy (After 90 days of employment; Premium paid in full by NOVA)
• Quarterly contribution to Profit Sharing Pension Plan (1st quarter following one year of employment
• Voluntary contribution to 401K Plan (1st quarter following one year of employment)
• Generous Paid-Time-Off policy (after 90 days of employment) and 12 paid holidays per year

Accommodations: If you require accommodations during the application or interview process, please notify us. We are committed to ensuring an inclusive and accessible experience for all candidates.

If you have these qualifications, are energetic, passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job, and your salary requirements to [email protected] (Subject line: Database & Grants Administrator)

Job Type: Full-time

Pay: $48,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Jamison, PA 18929 (Required)

Ability to Relocate:

• Jamison, PA 18929: Relocate before starting work (Required)

Work Location: In person