About Us: We’re a small but growing swimming pool service company dedicated to providing top-quality service to residential and commercial clients. We’re looking for a reliable, organized, and detail-oriented Administrative Assistant to support our day-to-day operations and help us deliver outstanding service to our customers.
Job Description: As an Administrative Assistant, you will play a key role in ensuring smooth office operations. You’ll be the first point of contact for many of our customers and will support our team with various administrative tasks. This position is ideal for someone who is proactive, organized, and comfortable working in a fast-paced environment with a small team.
Key Responsibilities:
- Manage and update customer accounts and service records
- Answer and direct phone calls and respond to customer inquiries
- Schedule and confirm service appointments
- Prepare and file service reports and documentation
- Maintain digital and physical filing systems
- Handle incoming and outgoing emails and mail
- Assist with billing, invoicing, and basic bookkeeping tasks
- Coordinate communication between field technicians and customers
- Track inventory and order office or pool-related supplies as needed
- Perform general office duties such as data entry, scanning, and copying
- Support management with various administrative projects
Qualifications:
- High school diploma or equivalent (required)
- Prior administrative or customer service experience preferred
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Ability to multitask and stay organized in a small office setting
- Dependable, punctual, and able to work independently
- Experience in service-based industries a plus
Schedule:
- Full-Time Hours
- Opportunity for additional hours during peak seasons
Benefts:
- Starting at $14.00/hour
- Medical and dental benefits available
- Friendly, supportive work environment
- Opportunities for growth as the company expands
Job Type: Full-time
Pay: From $14.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Ability to Commute:
- Barrigada, GU 96913 (Required)
Work Location: In person
