Saint Ann's School

Position Overview

As the Inventory & Database Coordinator for the Organic Grower Supply branch, you will be part of a team responsible for maintaining the integrity and accuracy of product and inventory data within our Acumatica ERP system. This position plays a critical role in ensuring accurate product setup, dependable inventory tracking, and cross-team communication. The ideal candidate has strong analytical and problem-solving skills and is comfortable working with various cross-functional teams.

Responsibilities

Data Integrity

• Enter and maintain accurate product data in Acumatica, including product IDs, descriptions, item classes, and attributes.
• Regularly monitor product and inventory data for consistency, errors, or mismatches.
• Conduct regular data audits to ensure data integrity and coordinate with Operations, Product, and Purchasing Teams to verify and reconcile data discrepancies promptly.
• Create and run reports, Generic Inquiries, and data exports to support data accuracy and operational insights.
• Promote a culture of data stewardship and contribute to improving system workflows.
• Play a key role in supporting database upgrades and module testing by validating inventory and product data.

Inventory Management

• Monitor and maintain accurate inventory levels across multiple warehouses and product lines.
• Lead the OGS team in annual physical inventory and cycle counting processes, ensuring data readiness, training, and accuracy.
• Support physical inventory and cycle counts through data reconciliation and post-inventory adjustments.
• Identify opportunities to streamline inventory workflows and improve tracking accuracy.

Documentation & Training

• Create and maintain documentation on product setup procedures, data entry protocols, and system workflows.
• Support training efforts for seasonal and year-round staff on inventory, order fulfillment, and product entry processes.
• Review and manage procedures such as product set-up, purchasing, receiving, and production to ensure consistency.
• Promote consistent use of standards and protocols across Fedco branches.
• Participate in professional development opportunities, as available, and synthesize information from those opportunities for the rest of the team

Support Team Collaboration

• Serve as the OGS representative on the cross-departmental Acumatica Support Team.
• Work collaboratively with Fedco’s Acumatica Support Team, consultants, and other support services to resolve issues and improve ERP usage across departments.
• Effectively communicate department needs while helping to foster a unified, system-wide understanding of Acumatica tools and practices.
• Participate in meetings and projects that promote organizational alignment and improve system-wide operations.

Qualifications

• Excellent attention to detail and the ability to enter data with a high level of accuracy.
• Strong communication and interpersonal skills to work effectively with cross-functional teams.
• Excellent time management and prioritization skills to manage multiple inventory-related tasks.
• Strong analytical skills with a solutions-focused approach to workflow and data challenges.
• Ability to troubleshoot and resolve inventory discrepancies and system issues effectively.
• Proven experience in inventory management or coordination, preferably with ERP systems; experience with Acumatica ERP strongly preferred.
• Experience with inventory management and product databases.
• Proficient in Excel and Google Sheets, and working with CSV files and large datasets.
• An understanding of cooperative values and a willingness to work with a cooperative structure.

Job Type: Full-time

Pay: $31.52 per hour

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Database management: 1 year (Required)
• ERP systems: 1 year (Preferred)

Ability to Commute:

• Clinton, ME 04927 (Required)

Ability to Relocate:

• Clinton, ME 04927: Relocate before starting work (Required)

Work Location: In person